Exploring the importance & impact of automated reporting in PMO
Reporting is one of the most vital functions of a Project Management Office (PMO) yet, for a lot of PMOs, reporting takes a lot of time and effort – often a manual task involving sil’d spreadsheets – and, as such, risks error and duplication. So, within this blog, we’ll explore the importance of automated reporting in PMO.
The importance of automated reporting in PMO
Automated reporting can make a significant impact on your PMO in a variety of ways:
Reducing the risk of human error: when PMOs are updated manually, a number of things can go wrong including simply making mistakes; especially when those responsible for analysing key data and generating those reports feel pressed for time and under pressure. Automated reports significantly reduce – if not eradicate – the risks of human error by pulling through the right data in the correct way.
Much more reliable and robust: as automated reporting is much less prone to human error, these reports are much more reliable and robust. This is a significant benefit for stakeholders and team members alike, as they can trust the information being presented is correct & true.
Time saving: automating reports also saves teams time, effort and energy that can be spent on higher value tasks or on other areas of project & portfolio management, such as mentoring and training, or risk management. This, in turn, can lead to an upturn in team and individual morale, productivity and the professional development of the project team.
More time means closer analysis: what’s more, the time saved on putting PMO reports together manually can be better spent analysing the output; ensuring the overall ‘health’ of the project portfolio and/or problem solving should any issues arise.
In short, automated reporting in PMO is so much more than a time saving tool, it’s a necessary PMO function that can lead to increased productivity, improved stakeholder confidence, increased opportunities for team development, and the reduced risk of human error.
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